eBooks & Guides

© Tango. All rights reserved. How to Enable Occupancy Analytics for Non-Reservable Office Space 3 Documenting non-reservable space: Building a space inventory Imagine you want to schedule an important meeting, but you don't have a way to fully view and understand your schedule. Between your work calendar, personal calendar app, physical calendar, sticky notes, memory, and dependence on another person, you just can't say for sure when you have an available time slot. Now suppose this chaotic system doesn't even specify your prior commitments, so you can't tell how to prioritize and reschedule less important ones. You wouldn't know how much time you have available or which days you can meet. Adding Tango Space is like bringing your entire schedule onto a single calendar app, with detailed descriptions of every commitment. You can document, classify, and describe every space you have with all the attributes that affect your decisions. As you consider new ways to arrange your space and meet organizational goals, Tango Space shows you all the space you have to work with, including how you've categorized it, who's responsible for its use, and, if you have spatial data, how well it's being utilized—like the analytics you get in Tango Reserve, but for the rest of your office! Most people would have a hard time functioning with that level of disorganization, and it'd inevitably lead to missing important events and struggling to take advantage of new opportunities. But when it comes to understanding your office space, this chaotic scenario plays out all the time—many workplaces have no single source of truth to view and understand the space they have available. They're stuck hunting for obscure (and often outdated) floor plans and documents, asking various leadership for information, and ultimately piecing together an incomplete puzzle. Tango Reserve lets you include relevant context about reservable spaces to help employees decide which spaces will meet their needs—but it's not a space inventory. While you can add non-reservable spaces as "inactive assets," that doesn't tell you whether these assets are currently in use, nor does it provide the kinds of information you need to manage it, like size, department, purpose, or details about the people who occupy it. Without this information at hand, it's hard to see when you have excess space, if a space has already been assigned to a particular business unit, or whether a space could be repurposed to meet a higher priority need. Reserve on its own only gives you part of the picture.

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