The Occupancy Analytics Audit: Comprehensive office reservation system
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Some office booking software will
simply consider a resource "utilized"
because someone has reserved it. But
whatever the schedule says, an
empty meeting room is an empty
meeting room. And the entire time
that space sits empty, someone else
could be using it. So you want a
solution that can not only recognize
when no one arrives for a scheduled
reservation, but can also make that
space available again when a "no
show" occurs.
More advanced office booking soft-
ware like Tango Reserve has dedi-
cated features to address this, which
makes the utilization data it
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provides more reliable. You can
enable a feature that asks em-
ployees to "check in" to their
reserved space at their scheduled
time. If they aren't there to check in
within a time you've specified (such
as 10 minutes), you can automatic-
ally make the space appear available
again within your calendar app.
These features can help you
understand usage of many shared
spaces. But for assigned and
undefined spaces, you'll need to add
other layers to your occupancy
analytics system.
