Part 2: Using Existing Space
More Efficiently
Whether they're focused on freezing or
reducing the footprint, federal agencies also
need solutions to use and manage their space
more efficiently. Those that aren't tracking
utilization need to do so—at the very least with
badge scans, but ideally using reservation data,
network monitoring, and/or occupancy
sensors. But this isn't simply a matter of what
type of data an agency collects. It's about how
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Lean Government
they use the data they have.
Tango has a variety of solutions that help
federal agencies maximize the utility of their
existing space, ensuring they have room for
RTO without expanding the footprint, and
helping them reorganize their space to
maximize the amount they can reduce.
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Control access to shared resources
In any federal workplace, employees have a
fixed supply of shared resources, from parking
spaces and lockers to desks, offices, and
specialized equipment. Tango Reserve lets you
make any shared resources reservable in the
system. It integrates with your existing
calendar system and gives you control over
who can reserve what, and when. It also
captures utilization data, which you can explore
in the system or bring to a more
comprehensive occupancy analytics solution
like Tango Space.
By controlling who can access space and
when, agencies can ensure that utilization
aligns with policies, and adjust permissions to
help redistribute utilization. For example, if
particular offices or workspaces are always at
capacity, but there are other adequate
workstations that aren't being used, the agency
may change who can reserve these high-
demand spaces, or even assign the pool of
lower-demand workstations to particular teams
or departments.
Perhaps the high-demand spaces meet
specifications for certain security clearances,
but the low-demand spaces do not—the
agency can fine-tune permissions to ensure
that work requiring clearance always has the
space it needs, and people can't use these
spaces for work that could be done elsewhere.
Alternatively, stakeholders may use their
visibility into utilization and occupancy to
communicate the times that high-demand
spaces are most available, or promote
alternative spaces that have the same
specifications. This can shift employee
behavior to redistribute utilization so a facility's
supply of space can continue meeting the
agency's demand for it.
There's another problem that happens when a
workplace has reservable space: people reserve
a room, workspace, or asset, and then
something else comes up, and they can't
actually use it. This creates the illusion that the
space is being utilized well, and it can lead
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