The 2025 Enterprise Occupancy Tracking Report
9
Copyright © 2025 Tango. All rights reserved.
Regardless of company size, fully flexible
hybrid policies make real-time occupancy
management far more critical. With less
influence over how employees use your
space, it's more important to react to
utilization and reallocate space in response
to demand.
Even if you aren't trying to constantly fine-
tune your office configuration, advanced
occupancy monitoring technology like
sensors and network-based tracking may be
necessary to help employees find more of
bbb
the space they need and enable you to react
to daily demand. For example, on a day when
the building has peak occupancy, you may
want to temporarily repurpose underutilized
common areas as extra overflow workspaces
or meeting areas. Or if certain shared spaces
are overutilized, you could identify similar
spaces and encourage employees to use
them at peak times. The more precise your
utilization data, the better equipped you are
to react to the demands of real-time
occupancy.
03
30% of firms experienced challenges with hybrid work
All 25 firms in this survey were using a hybrid
model, and while most respondents felt they
had strong support from leadership, 30% had
encountered some challenges or frustrations,
including:
Occupancy challenges brought on by too
many employees working remotely on
Fridays
Maintaining teamwork and collaboration
when some team members are remote
Being inclusive and ensuring all
perspectives are heard
Accurately tracking occupancy
Balancing in-person and remote work
Equipping employees with the necessary
technology
Keeping remote work as secure as on-
site work
Having to meet on Zoom all day even
when working from the office
Several of these challenges are simply part of
the inherent trade-off between hybrid and
fully in-person work models. Some need to
be addressed through company policy. But
others can be resolved or mitigated through
better occupancy management, which stems
from a company's occupancy tracking
capabilities.
For example, if in-person workers have to
meet with colleagues via video conferencing,
it suggests that there needs to be better
coordination around working in the office.
While it's not always possible for people to
coordinate time in the office, advanced
reservation systems like Tango Reserve let
employees share their schedules with trusted
colleagues. When one of these colleagues
goes to reserve a space in the office, the
system can then recommend when and
where they reserve space based on their
team members' planned time in the office.
