The 2025 Enterprise Occupancy Tracking Report
19
Copyright © 2025 Tango. All rights reserved.
01
Cost is the most significant barrier
Nearly half (48%) of firms claimed that the
initial technology investment posed the
greatest barrier to adopting occupancy
tracking. For larger firms, this rose to 70%.
And 44% of respondents said that
maintenance and upgrade costs was at
least a "very significant" barrier.
Occupancy tracking encompasses several
distinct product categories that vary
widely in cost. But 88% of these firms are
already at least using badge scan data or
reservation data, so they likely interpreted
the question as "more advanced
occupancy tracking" or "more
comprehensive occupancy tracking" than
what they currently had, especially since
they'd already been asked to explain why
they didn't have more coverage.
Deploying the most basic occupancy
tracking technology (badge scanning) can
be pretty low cost, but it presents accuracy
issues and limited scope. (Can multiple
employees enter from a single badge
swipe? Does it track exits? What can it tell
you beyond who is in a building?).
Some desk booking software solutions, like
Tango Reserve are highly configurable and
bb
do everything you need right out-of-the-
box, which makes them pretty affordable
to implement. But some vendors offer
"customizable" solutions that have to be
built from scratch for your use case, and
may require expensive upgrades at regular
intervals. Experience with these solutions
could lead firms to consider the entire
category as too expensive or difficult to
scale across their portfolio.
Sensor systems vary in complexity, cost,
and necessary sensor quantity. And beyond
the hardware itself, enterprises have to pay
for the initial installation, potentially an
ongoing subscription service, and regular
maintenance to keep the system working
properly. At any scale, this is likely to feel
like an exorbitant cost, particularly for
organizations that already have some
occupancy data.
For firms that want cost-effective
occupancy data, a network-based
occupancy monitoring system may offer
the best of both worlds, with far lower
costs than sensors, broader visibility than
reservation systems, and more granular
data than badge scanners.
