The 2025 Enterprise Occupancy Tracking Report
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01
60% of firms have a significant gap in occupancy
monitoring coverage
Most enterprises aren't tracking occupancy
in at least one out of every four buildings.
And no firms had 100% coverage. These
are companies generating a minimum of $1
billion USD in annual revenue, with 40%
generating upwards of $10 billion USD. So
these aren't small real estate portfolios.
These gaps could represent dozens,
hundreds, or even thousands of untracked
buildings.
Is this lack of visibility a problem?
A follow-up question asked respondents to
explain their rationale for not having 100%
coverage, and their response included
reasons like:
Tracking every building was too
expensive
The untracked locations had very few
people
The untracked buildings were for
specialized uses, were utilized
infrequently, or simply didn't need to be
tracked
The organization prioritized the
buildings that were most crucial to their
operations
They could obtain the data if needed
Tracking every building would produce
an overwhelming amount of data
Every business may have a different,
reasonable answer to the question of "how
much occupancy data do we need?" But
whatever the reason, occupancy tracking
isn't driving real estate decisions for these
untracked buildings, and that makes it
impossible to optimize their costs,
efficiency, or occupant satisfaction.
By far, the most common explanation was
that tracking the entire portfolio was
simply too expensive. More than one third
(37.5%) of respondents cited costs in their
rationale for not tracking occupancy in all
buildings. If the cost of occupancy tracking
were lower, or they were aware of a more
affordable solution, they'd likely increase
their coverage.
